In those instances, you may decide on a venue based s… Picking the perfect venue is often as much about its ambience as it is about its size or location. To aid your event venue finding mission, EventsCase has compiled a few tips to help you along the way. Of course, that doesn’t mean that you should simply pick a venue that you like and then form an event strategy around it. Supplier Meetings – If you are using an event company or external suppliers is it possible to all meet at the venue to discuss the event? Like Airbnb, Peerspace collects ratings and reviews from its community of users. Always check on what the cost is for parking is and if you expect for your guests to park offsite make sure you are providing them with a shuttle or tram. However, there are various options in the modern event industry for how to choose a venue for an awards contest, cut expenses, and attract even more visitors to the event. It might be hard to pinpoint what you need in the way of AV equipment and access to the venue, but our advice is to get everything outlined as soon as you can. Places to relax away from the performance area also a beneficial feature. Metro rail services 2. Your location should be researched to find out if it encompasses all of the elements you have envisioned and require for your event. As you can imagine, everything comes down to cost, so we’ve listed it first. In addition to good ambience and beautiful decor, accessibility, flexibility and value will encourage an amazing turnout for your event without breaking the bank! Check with venues regarding their facilities and if they offer any deals that include catering and multimedia setups. If you are planning an event this year then do what seasoned event planners do, and spend some extra time on venue selection. A few examples include: 1. The ambiance and atmosphere of the facility is very important, so be sure it fits with the … Some venues will also have a preferred vendor list from which you must work to find vendors or suppliers for other services. How a New Wave of Technology Could Shape the Future of Events, Video Production Hacks for Virtual Events, Entertaining Event Engagement Ideas to Grab Your Audience’s Attention, EventsCase Monthly News Round-Up – November. Different formats will result in larger or smaller capacities for guests, so you should be able to gather an estimated size of your preferred venue. You wouldn’t hold a dance party in an auditorium, or host a lecture in a dancehall. For choosing the right venue, I agree that it is good to have a list of prospective places to choose from to make sure that there will be a contingency if in case one isn’t available for your planned dates. Some questions to ask include: Furthermore, the right venue can make the planning pro I will bring you all the information about the use of technology in events. Nobody wants to spend an hour or more travelling to a venue, and another back. And, lucky for us, Scotland has plenty of them! Some like to keep their budget secret to avoid overpaying. So, you’re near the end of your event venue finding mission. Requirements for staging (available AV and equipment). Your venue will take up a significant portion of your budget, but it can’t eat your whole budget. We’ve seen organisers make the terrible mistake of assuming they have 24 hours to get everything built and set up. Select venue according to target audience convenience. Almost all your planning would be for nothing if the venue you select is lacking somehow or not appropriate in an important way. In other words, your venue selection influences many aspects of event management. 1. Accessibility: The location of the event venue is paramount for maximizing event attendance. Alternatively, you could attract a sponsor and use part of their location. Make sure the event venue is easily accessible. Venues that come with these amenities will save you both time and money, making your planning process a breeze. Q&A Session with Tamsyn Barker, Managing Director at FIRST (APAC), How to Boost Sales at Every Stage of the Event Marketing Funnel. Hosting an event at an identifiable venue can bring comfort and legitimacy to an event. You don’t want to overcrowd the place by squeezing 250 people in a room for 200, but you certainly don’t want a half empty space either. When you are looking at top tips for selecting the right venue, the location decidedly is the most important consideration. Fortunately, you have some leeway with your event venue’s cost if you’re willing to be flexible with the date of your event. Our company is hosting an event at the end of the month and I am one of the team leaders assigned to plan it. Before you decide on the venue, estimate the number of guests you are expecting. Sustainability in the Events Sector: What Can We Expect in 2020? Event Insurance: A Guide to Cost, Coverage, and Claims, Innovative Ideas for an Event Management Company. You need to select a facility that matches the theme or type of conference. I’m Richard Towey, EventsCase UK PR Manager. When your conference has off-site activities or multiple venues, try to cluster these sites as closely as possible. However, when it comes to meeting and negotiating with venues, you need to be clear on your topline information. Meet GEVME Live, a secure platform for your webinars, digital conferences and online events Choosing an ideal venue can help craft the perfect event experience for you and your guests. It should be absolutely neat and clean and free from any type of infestation. Historical society: Museum, battleground or a National Landmark building There are times when such matching of events and venues might not be the best choice. Without the venue, you won’t be able to move forward on anything else with real certainty. My husband has a business event coming up in a couple of months, and he wants to make sure that he can find a good venue ahead of time instead of waiting until the last minute. There’s nothing wrong with scouting for venues before you’ve sold your first ticket. Also, free parking is a great perk for guests driving to the event. Provided they’re not already set in stone, try to, Even if there is only one option you really want, remember to. Required fields are marked *, I have read and accepted the Privacy Policy *, +44 (0) 20 8133 7313 enquiries@eventscase.com eventscase.com, +34 964 74 30 34 enquiries@eventscase.com eventscase.es, Event Venue Finding Tips – Choosing a Venue for an Event, Critical insights into establishing the right level of security for event apps, websites and registration – Whitepaper, Why Event Branding Could Be Your Best Marketing Investment. Define Your Event by Considering Your Attendees. Take a deep breath and relax. Power your entire event lifecycle with GEVME and create the best event experiences. Location, decor and ambience speak volumes about your event and play an important part in the experience. Provided you go into every step with a plan in mind, you too can find the perfect home for your gathering. It should not be in a noisy or polluted area. The best kind of venue is one with a parking lot. Most events book the weekends, especially when those events are wedding. In reality, it is a constant challenge. While that can work in some limited cases, most events start with a specific goal in mind. Selecting a Venue for an Event. Indoor venues - consideration needs to be given to lighting and air temperature control. When they realise the venue is hosting another event the day before, their plan starts to unravel. Finding the perfect event venue should be an enjoyable task. It should be absolutely neat and clean and free from any type of infestation. Some venues may also charge extra to accommodate your preferred vendors, in the event that their partnering vendors do not suit your fancy. Nobody wants to spend an hour or more travelling to a venue, and another back. Requirements for attendees (catering, hotel rooms, wi-fi). Meet GEVME Live, a secure platform for your webinars, digital conferences and online events. Here’s a three-step guide to get you started. It will all depend on the kind of the event that you have decided on and the budget you … Now it’s time to seal the deal. Don’t be afraid to negotiate either. Learn More. Ridesharing availability (Uber, Lyft, Fasten, Sidecar, etc. To aid your event venue finding mission, EventsCase has compiled a few tips to help you along the way. One of the biggest considerations when choosing which venue to hire is the budget. He might have to hire an event planning service to help him so that he can do everything right. For that reason, central areas are always popular choices for events, especially if they are a stone’s throw away from public transportation. The factors could be many but once you get to read this page, you stand a chance of knowing all the tips which you can use to pick a good event venue … For that reason, central areas are always popular choices for events, especially if they are a stone’s throw away from public transportation. 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